#Zoom video login how to

Select Raise Hand to turn get attention of the Host Select Unmute Me to turn on your microphone Participants – You can list all the Participants in the meeting

What can you do once in the meeting, includes:ġ. Choose 'Schedule' within your desktop zoom client

How to enable the waiting room, passcode or 'only authenticated users can join' option:ġ. The meeting host should always monitor the participants list and ensure that no unknown participants join. This is especially important where an attendee is dialling from a phone number and no email id/name is displayed to identify the user. Unauthenticated users should be held in a waiting room so the organiser can check their identity upon admitting them to the call. Click here for more information about the UNSW Data Classification Standard. Never utilise personally identifying information in the title of your Zoom meeting. Meetings that involve sensitive information, or in which sensitive data is shared, should not be recorded.

Hosts should alwa ys passcode protect Zoom meetings in which sensitive data will be discussed or shared. If none of the above security settings are selected, UNSW Zoom meetings will default to have the waiting room function enabled. Hosts must always utilise at least one of the following security methods passcode protection, the waiting room function, or the “only authenticated users can connect” option for meetings. You should only ever admit known attendees to your meeting. We recommend utilising the waiting room and the “only authenticated users can join” security settings. For more information please see the Recordings section below, under Self Help Guides. For long term storage approved UNSW storage options should be utilised. UNSW Zoom cloud storage is intended for temporary storage only, not long-term storage. After 30 days they will be deleted permanently. Data will automatically be retained in Zoom cloud storage for 180 days, after 180 days all recordings stored in Zoom cloud storage will be moved to trash where they can be retrieved for 30 days. As with academic recordings, it is recommended that users move any necessary data from Zoom cloud storage to a provided UNSW storage option – MS OneDrive is recommended. Non-academic recordings need to be classified by the owner according to UNSW’s Data Classification Standard and careful consideration must be made prior to recording as to whether the recording is even necessary. Non-Academic: Meetings and other non-academic activities. If a user does not have a matching Echo360 profile, they will be responsible for manually moving any recordings they are required to keep from Zoom cloud storage to a provided UNSW storage option – MS OneDrive is recommended. This applies to all users who have an instructor profile in Moodle, as they will also have an Echo360 profile that matches Zoom. Users will be responsible for classifying the content of their recordings and unless part of a student’s academic record, all recordings that feature student interactions should be deleted as soon as no longer required. If a user has a matching profile in Zoom and Echo360, all Zoom cloud recordings will be automatically uploaded into their Echo360 library. Assessable material (presentations and student content recorded for the purpose of assessment).ĭue to the large file size for storing video, academic recordings should only be retained according to business needs – until no longer required. About Us expand_more (contains submenu)įor the purposes of UNSW Zoom data management and retention, two types of recordings have been identified:Īcademic: Pre-recorded course content, lectures, and tutorials.Contact Us expand_more (contains submenu).Cyber Security expand_more (contains submenu).Students expand_more (contains submenu).Services expand_more (contains submenu).

#Zoom video login how to